Wedding Day Planning Made Easier with this Wedding Reception Venue Checklist
January 28, 2018
Holiday engagements are the best. You’re already surrounded by family and friends, that feeling of joy and warmth hanging in the air, as everyone waits with baited breath…sigh.
As the air clears a few weeks after the proposal, you’re going to starting thinking about the real fun stuff – like photography, the wedding party, music, colors, transportation, and the most important parts (in our opinion), your reception venue and the food. Don’t get lost in the weeds when it comes to nailing down your ideal space, let Schuler’s help.
As you peruse potential reception spaces (and wedding caterers), it’s easy to overlook important details that can make or break your wedding. Our team has catered and hosted hundreds of wedding receptions over the years, maybe thousands. We’ve created this list to help you know what to ask, and what to think about in planning your big day. We know glasses can be very rose-colored at this stage and phrases like “Who needs a dance floor?” and “Everyone will love the pizza buffet” may begin to escape your lips. When booking the ideal location for your upcoming reception\, take this handy venue checklist along with you to stay on track and secure your perfect wedding venue. (You can thank us later!)
Wedding Reception Venue Checklist
Scheduling Your Venue
- Check wedding date availability.
- Check other open dates if your chosen date isn’t available.
- Check to see if the wedding rehearsal can be at the venue. (At Schuler’s – it can!)
- Ask what the venue cancellation policy is.
- Find out the minimum and maximum rental time frame.
- Find out if they cater there or have a list of preferred catering companies. (We also offer full-service offsite wedding catering)
- Check the rental fee rate and understand exactly what’s included.
- Find out if off-season or Friday/Sunday discounts are available.
- Find out the deposit.
- Check to see when the remaining balance for the rental is due and inquire about a payment plan.
- Check to see if setup is included in the venue fee.
- Ask if the venue comes with its own wedding planner – is he/she included in the cost?
- Make sure your fee includes tables, chairs, and linens.
- If linens are provided, find out what the options are.
- Ask if the rental includes any other furniture or decor.
- Check to see if you can bring your own furniture at no additional charge.
- Determine if you can remove any furniture from the venue.
- Ask how many rooms your fee includes.
- Ask about any outdoor space that’s available for use.
- Find out if the site is handicap accessible.
- Ask about whether a sound system is in place.
- Check if you can bring in your own DJ or if there is one that the venue prefers/recommends
- Inquire if there is a setup to play your own playlists from a phone or tablet.
- Ask if live bands are allowed on the premise.
- Ask how many parking spaces are available.
- Check to see if there is any other street parking for guests.
- Ask if there are restrictions on parking (time limits, etc.).
- Check if there are any restrictions on decorating
- Ask about what kind of lighting is available
- Inquire if you are allowed to light candles or if the venue prefers flameless candles
- Check to see if anything can hang from the ceilings
- Find out what time you can start setting up on the day of the wedding (or maybe you can get in the day before.)
If you really love the site, ask the venue representative to put together a proposal with all the pricing and policies—including the tax and service charge—so you have an idea of the basic amount for budget planning.
Take photos or videos of the locations you visit, so that you have a record of what you liked or didn’t like about them. And if you’re planning to visit more than a few venues, it’s a good idea to snap a photo of each one’s sign when you arrive—that way you won’t get confused about which place is which when you review your photos later.
Pay attention to the venue as a whole: check out everything, including the restrooms, the foyer, the outdoor lighting and even the kitchen. You want to be sure your vision can be realized at this location. If possible, make arrangements with the site representative to visit the venue when it’s set up for a wedding reception.
Keeps your reception timeless and elegant at Schuler’s
Perfect for wedding rehearsal dinners and receptions, Schuler’s Heritage and Centennial rooms allow you to reflect your personal style and gracious hospitality in tandem.
Affordable, yet elegant, Schuler’s Restaurant has everything you need for a beautiful rehearsal dinner or reception – all rolled into one.
- Seating for up to 150 people, even more in our dining room.
- Signature Schuler’s catering and bartending service.
- Decadent desserts made in our bakery daily. We can also recommend wonderful wedding cake providers.
- Decorations on site, but we also welcome your personalization and decorative vision.
- Our own Schuler’s wedding planning staff, here to help you with everything you need, from food to drink, decorations and table linens, making your day as memorable as the day you got engaged.
For more information on everything our special event team can provide for your perfect reception, either at our venue or off-site, check out Schuler’s Wedding Spotlight.
Want to experience Schuler’s Wedding Reception spaces in person? Schedule your visit today! Simply call our staff at 269-781-0602, inquire online now.
And, Congratulations on your engagement. It truly is the best time of the year.